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Event settings

Once your event exists, you configure it from the event's edit page in Organizer HQ. This guide covers what you can set.

Basics​

  • Name and header image.
  • Start / end date, time, and time zone.
  • Event format: physical, digital, or hybrid.
  • Registration open: whether people can register.
  • Registration limit: an optional cap on registrations.
  • Allow self check-in: let hackers check themselves in (on by default).
  • Private (invitation only): hide the event and require an invite to join.

Venue and location (physical/hybrid events)​

  • Venue name and address (street, city, region, postcode, country). City and country are required for physical and hybrid events.
  • Venue contact: name and email for the venue.

Description and organization​

  • Event description, who can attend, schedule, and prizes.
  • Organization details: name, type, description, and website.
  • Attendance target.
  • Chat URL (Discord/Slack) — https:// is added automatically if you leave it off.
  • Devpost website (if your event collects Devpost) and a submission link.

Shipping (for swag and prizes)​

  • A shipping address for the event.
  • Shipping contact details (name, email, phone) — these are managed by MLH in the admin settings for your event.

Publishing​

Your event moves through draft → pending → in progress → ended (and can be canceled). Publish it when the details are ready; you can revert a future-dated event back to draft if you need to keep editing.

:::info Maintainer note Confirm which settings are organizer-editable vs. MLH-admin-only in the live UI, and the exact publish/cancel controls and their labels. :::

Parent event (for GHW mini events)​

If you're running a GHW mini event, set its parent to the main GHW event so that check-ins count toward bonus swag — see GHW event setup.